Session Meeting on September 17, 2018

HIGHLIGHTS FROM YOUR SESSION

The meeting was called to order by Rev. Jim Gates at 06:30 P.M. and Bob Warner opened with a devotion and prayer.   Chris Jelen, Bob Warner, Bob Gebauer, Jeff Gramling, Gary Freels, Sharon Maltbey, Mary Fraaza, Lori Kibler, Julie Nelson, Kari Kufahl and Joanne Lapinske were present.

Minutes from the previous Session Meetings were approved.

Rolls and Registers:
Membership stands at 566.  Motion carried for permission to Baptize Chloe Bramann daughter of Cody and Sarah Bramann on October 7, 2018.

Treasure’s Report: 
Our YTD giving has a net surplus of $9,735 as compared to the YTD Budget of $4,824.  Our mortgage balance is now $337K compared to $428 LY. 

Capital Campaign Committee/ Long Range Planning:
The construction company, Image Builders, has begun construction of the new covered entrance which includes a new office and welcome center.  The area directly below the original Sanctuary is well underway as well.  The deconstruction of the floor area in the old Sanctuary and the ceiling in the hall between Fellowship Hall and the entrance to the current Welcome Center will begin in the coming days.  Completion of the covered entrance is planned before cold weather sets in.

Pastor’s report:   
The start of our I.D. programs exceeded our expectations in attendance across all age groups.  As previously announced, Deb Perrin has accepted the position of our Choir Director for both adults and children.  A motion carried to offer the position of Hand Bell Choir Director to Ruth Wrysinski.  The search for our Youth Director continues, and the search firm we are using will have candidates for us to interview within the next week.  We also have two internal candidates for the position which will be included in the interview process.

L.I.F.E begins Wednesday September 19th with a meal at 5:30 and programs to start at 6:00.  The adult class curriculum with be “Jump Start your Heart” and we have two different children’s classes, one taught by Bob and Melanie Hocker, and one by Amanda Fuls and Lori Kibler.

Jim announced the final plans for the Israel Holy Land Tour scheduled for October 26 – November 4, 2019.  This is hosted by Zack Shavin’s Land of Israel Custom Tours at a cost (not including air fare) of $2065 for a double room or $2,860 for a single.  The ideal number to have on the tour would be 30 people.  If interested, please let Jim Gates know as soon as possible.  Brochures are available for this exciting tour.

The Presbytery Meeting will be held on 10/20/18, in Appleton.  Bob Warner and Jim Gates will be attending.  Any Ordained Elders not currently serving on Session who would be interested in attending should let Jim know before the October Session Meeting.

The annual Session retreat is scheduled at St. Anthony’s in Marathon City on November 16th through the 17th.

Committees:

Stewardship: 
The budget committee and the stewardship committees have begun their work for next year.  The stewardship campaign will begin on 10/7/19 and conclude with Commitment Sunday on 11/4/18.

CE – Two motions from the CE committee were approved by the Session.  1. Roster of I.D. teachers, youth leaders and adults volunteering for Parents Night Out.  2. Increase budget to cover expense associated with expanded background checks for all teaches and volunteers working with our youth in any capacity.

Deacons – Greg James reported on the S.E.C.R.E.T. Agent program will begin Sunday 9/23.  A full completement of students and adults have been signed up, and the children began wearing their name tags on Sunday 9/9.

All other Committees:  Minutes of those meetings were accepted by the Session and are available for review in the church office.

Meeting was adjourned at 8:35 PM

Session Meeting on August 20, 2018

Highlights from Your Session

The meeting was called to order by Rev. Jim Gates at 06:33 P.M. and Gary Freels opened with a devotion and prayer.   Chris Jelen, Bob Warner, Bob Gebauer, Jeff Gramling, Gary Freels, Sharon Maltbey, Kent Perrin, Mary Fraaza, Lori Kibler and Julie Nelson were present.

Minutes from the previous Session Meetings were approved.

Motion carried to give Mark Thompson, Mark Matthiae, Dan Luessenhop and Joy Briggs voice without vote.

Rolls and Registers:
Membership stands at 565.  Motion carried for permission to Baptize Molly Marie Platta, daughter of Chris and Nancy Platta, on November 11, 2018.

Treasure’s Report: 
July was a good month for giving in that we have a surplus of $14.1K for the month and a net surplus of $14.8 YTD.  Our mortgage balance is now $342K compared to $429 LY. 

Capital Campaign Committee/ Long Range Planning:

Plans for construction were submitted to the state and approved, but we will need to install a sprinkler system which was not originally budgeted.  This will add about $110K spread over two years to the project. Construction of the covered walkway is well under way and will be completed before Fall.  A contractor has agreed to handling the remodel, but a formal bid has yet to be approved.  Motion carried to apply all existing undesignated funds of $222.8K towards construction.  Motion also carried that for the next 12 months, we suspend the extra mortgage payments we have been making from the General Fund.

Pastor’s report:   
The start of our I.D. (Institute of Discipleship) is Sunday September 9th at 9:00 AM.  Excitement about the new program is felt through all age groups.

Jim requests prayers for our search teams for both Choir Director and Youth Director.  An interview with a Choir Dir. Candidate is scheduled for 8/21, and Jim began working with the Search Firm as of 8/1 for the Youth Director position.  He feels very positive about the ability to fill these positions.

Jim reported that the Global Leadership Conference was very beneficial which was echoed by those present that attended this year.

There will be a Special Session Meeting on 8/26 to receive a new member – Lauren Rowe

Session members were polled as to interest in attending the Presbytery meeting on 10/20.

In home communion will be served on 8/30.

 

Session Meeting on June 25, 2018

HIGHLIGHTS FROM YOUR SESSION

The meeting was called to order by Rev. Jim Gates at 06:33 P.M. and opened with prayer.   Tom Wrysinski, Deb Tice, Chris Jelen, Bob Warner, Mark Matthiae, Joanne Lapinske, Gregg James, Bob Gebauer, Jeff Gramling, Mark Matthiae, Gary Freels, Sharon Maltbey, and Kari Kufahl were present.

Minutes from the previous Session Meetings were approved.

Visitors/Guests: 
Judy North (First Presbyterian Wausau, Representing COM).

From Commission on Ministry: 
Every 5 years the minister can take a 3-month sabbatical, so Jim has a couple more years to go before he qualifies.  We continue to pay his salary and we are required to fill the pulpit in his absence.  This is not a requirement, but it is strongly recommended, also 3 months is the maximum, also not required.

Rolls and Registers:
Motion for another Baptism for Phoenix and Ryan Patzer’s child on July 8th: 
Motion to restore membership for Steve and Cheryl Martino, and to remove Bob Beck as his request from our church roles

Capital Campaign Committee: 
Mark Thompson and crew have been moving along on deconstruction.  On July 18th the plans go to the State for approval.  Mark Thompson just sent us a draft of the latest design.  Motion to spend up to $60k for construction expenses from the Capital Campaign and pledge dollars as needed was passed.

Pastor’s report:   
We are planning an Israel trip.  Dan L. has a friend to has taken many trips to Israel; we are looking at Oct. 26-Nov. 4th of 2019.  We’d like to get the word out, probably up to 35 people, maybe 40, but it’s a 10-day trip with 8 days on the ground.   It may cost around $4K, but it’s too far in advance to confirm a plane fare.  Jim did the trip in 2013 and it was the most impactful trip of his life.  You read the bible in black & white but after you make this trip you read it in color.  Jim will try and get a brochure made up and out by this summer. 
Discussion was held concerning a Youth Director position vs. Associate Pastor, Education.  Motion was made and carried to hire a search firm for a Youth Director position rather than going through the Presbytery for an associate Pastor – Education position.   Our search team would be Jean Rogers, Chris Jelen, Bob Hocker, Ronda James, Adam Moucha, plus Jim with no vote.  The search would be for a 6 – 8-month period, after which session would need to reauthorize another search or alternative ideas.

Motions:
Motion passed to elect Bob Warner as Clerk of the Session effective in August.  Motion passed to have a new member meeting on August 22nd.
Previously passed but reminding that Jim will be in Vancouver July 8th – 14th for continuing education.

CE: 
Deb Tice - Motion to approve one set of stadium seating for the Activity Room.  It came from CE, so we voted, and the motion carried.   Also, they request approval on fall curriculum programs – voted and motion carried.

W/F: 
Tom W.  Photo Directory Supplement we hope to have available by July 8th and 16th.  No progress on the Choir Director Position, and our Picnic is planned for Sept. 9th, our Sunday school kick off.  

Minutes from all other Committee reports were accepted as written with a note that Deacons are now meeting on the First Tuesday of the month.

Meeting was adjourned at 9:15 PM

Session Meeting on May 21, 2018

HIGHLIGHTS FROM YOUR SESSION

The meeting was called to order by Rev. Jim Gates at 06:33 P.M. and opened with prayer.   Bob Warner delivered our devotion from the devotions by Oswald Chambers.   Gary Freels, Sharon Maltby and Jeff Gramling were excused.
Members of our incoming elders were present and given a voice, but no vote.  (Bob Gebauer, Julie Nelson, Lori Kibler and Kari Kufahl.) Each one shared their faith statements and examinations were sustained for each.
Minutes from the previous Session Meetings were approved.
Dan Luessenhop gave the treasure’s report which reflects a net surplus for the month of $1,400 through April 30th.

Rolls and Registers:
Membership is currently 554. Baptisms requested:  Tesla May Gebauer on July 8th and Brantley John Wanta on June 10th.
A Session meeting was scheduled on May 27th to accept new members Tom and Gail Daman and Terri and Paul Goldsworthy, and Kim Salyers.  In Home Communion is scheduled for June 6th.

Capital Campaign Committee: 
Many details will be in the newsletter.  Our mortgage is down to about $350K. We are on track for our pledge giving, but we will also start construction before all the money comes in, so we will no doubt be coming to Session to ask to tap into line of credit funds.  We would like the old Sanctuary to be empty by the end of this month.  We have everything spoken for.  Then deconstruction will begin in June.  Mark hopes to have the plans reviewed by the State by July 18th.  He is checking to confirm that the city does not have to clear the plans as well.

Motion:  To approve Jim’s vacations:  June 26-28th, and July 30-Aug 6th and Aug 11-18th.  (Tom/Bob)
Motion: To move the Session Meeting from June 18th to June 25th because Jim will be in Haiti on June 18th. 
Minutes from all Committee reports were accepted as written with a note that Deacons are now meeting on the First Tuesday of the month.
The session went into a closed meeting to discuss staff issues with the Chairman of the Personnel Committee (Jean Rogers) present – given voice without vote.

Meeting was adjourned at 9:15 PM

Session Meeting March 19, 2018

HIGHLIGHTS FROM YOUR SESSION

 

The meeting was called to order by Rev. Jim Gates at 06:33 P.M. and opened with prayer. Mary Fraaza delivered our devotion on the meaning of DeColores.  Kent Perin, Gary Freels, Mark Matthiae and Christopher Jelen were excused.

Motion was made and passed to elect Tom to be acting clerk in Chris’ absence.

Members of our Confirmation class and their teachers were present and given a voice, but no vote.

Minutes from the previous Session Meetings were approved.

Dan Luessenhop was excused, and Pastor Jim delivered the treasure’s report which shows we have positive contributions year to date.  Several individual reports were shown which breakdown specific elements of the treasure’s greater detail and will be further explained at the next meeting by Dan.

Rolls and Registers:

Membership is currently 543 with no new members in February and no deaths.

Baptisms requested:  April 15th - Hazel Grace Nacker, daughter of Doug and Jenny Nacker, born 1/18/18April 29th - Carson Kenneth Gindt, son of Matthew and Heather Gindt, born 11/27/17May 13th - Amelia Rose & Evelyn Leigh Podeweltz, daughters of Jesse Podeweltz and Kassidy Sann, born 12/20/17May 20th - Kaden Rennie, son of Craig and Briana Rennie, born 9/7/17 (Tom/Sharon)

A Session meeting was scheduled on March 25th accept new members Jerry & Sherry Pearson and Jerry & Julie Trebus.  In Home Communion is scheduled for April 5th

Long Range Planning Committee:  Jim reported that they had a meeting last Monday with the Capital Campaign Construction group.  Andrew is asking for a permanent stage vs. a flexible stage.  So, the team has gone back to their original plan.  A covered entry way to the parking lot may be added and we may change the closet area into a welcome center.  More plans are due to be submitted next week.

Motion: WF Committee moves the approval and implementation of a Connection Card in the bulletin beginning April 8. 

Mission Committee:  Auction pulled in almost $39,000, doing the same or better than last year because of fewer expenses, we may have a final number to report next Sunday

The meeting was adjourned at 8:55 P.M.  with prayer requests for members recovering from illnesses, hospital stays, as well as prayers for our Nominating Committee as they are looking for two more Elders to replace those going off Session this year.

Session Meeting January 15, 2018

HIGHLIGHTS FROM YOUR SESSION

 

The meeting was called to order by Rev. Jim Gates at 06:35 P.M. and opened with prayer.   Sharon Maltby gave our devotional.  Jeff Gramling, Joanne Lapinske, Mark Matthiae and Gary Freels were excused.

Minutes from the previous Session Meetings were approved.

Mark Thompson delivered the treasure’s report which shows we have positive contributions in the year ending 2017 of $50K.  Things are working out with the transition to Dan Luessnhop as our new Treasurer.  We will move at the next Session meeting to meet and elect Dan as treasurer.

Our Clerk of the Session reported that we have 26 fewer members due to the annual purge of the rolls of those either requesting a change or no attendance in three years.  Additionally, Chris Jelen and Bob Warner will attend the Presbytery Meeting in Neenah on March 17th.  We received a letter from Presbytery asking how we wanted to split our money to the Presbytery, the General Assembly, or Synod Missions.  Mary made a motion to give 100% of our shared mission support to the Presbytery.

A motion passed to accept the minutes as submitted by each of the standing committee chairs. 

Deacon’s Note: We had a refrigerator donated to the church by the Barnes family.  Gregg and Sharon will discuss the possibility of having Deacon’s buy milk/eggs from Alde’s.

CE Committee Note: Active Shooter training will be conducted for Sunday School Teachers and Parents on 1/21/18 will another all congregation training to be conducted on February 25th.

Pastor Jim reported that we have secured a mechanism for accepting donated stock from members.  Motion was made to sell those stocks and bonds in a timely manner considering short term market conditions.  Motion by Bob/Tom – motion approved.  Jim will convey this concern to our stock analyst.  Jim suggested to start a search for a choir director.  The Search team would be Jean, Les, Dennis Fehrman, Sara Johnson, Jay St. Clair, and Kate Coenen.   (Tom/Kent – Carried).  Jim will ask them to review the job description and bring it to Session for review.  Jim also reported that Drew, our new communications person as been on the job about three weeks and doing great.  His area will be emails, bulletin, 60% on the website and pod-casts, social media, and eventually the newsletter and slides.  He works 28 hours a week, 9-2 or 9-3 Monday-Friday.

A motion was made by Mary Fraaza as to the Terms of Call for Pastor Gates.  Details to be included in the annual Congregation Meeting scheduled in February.  An increase of 5% was approved.

The meeting was adjourned at 8:33 P.M.  with prayer requests for members recovering from illnesses, hospital stays, as well as prayers for our Nominating Committee as they are looking for two more Elders to replace those going off Session this year.

Session Meeting October 16, 2017

Highlights from Your Session

 

The meeting was called to order by Rev. Jim Gates at 06:35 P.M. and opened with prayer.   Jeff Gramling gave our devotional.  All elders were present.

Minutes from the previous Session Meetings were approved.

Mark Thompson delivered the treasure’s report which shows we have positive contributions in the amount of $28K.  A motion from the Administration committee to approve the 2017 – 2018 budget was passed.

Our Clerk of the Session reported that a Goal Thermometer for our stewardship drive will be put up in the Narthex.  Since our congregation has grown by about 3% over the past year, the budget has also grown by the same amount.  Because of the growing membership, the Stewardship Committee is not requesting an increase in giving from those who have pledged in the past.  We do have a positive trend in the number of household who pledge.  It is assumed that we will have 100% of Session members pledging this year.

The long-range planning committee reported that as of this date we have $152K pledged for the Capital Campaign ($43K each for construction and debt reduction and $65K as undesignated.  This is from only 18 pledges so far and represents a good start and a source of optimism.  A Q&A session will be held after Worship on October 29th.

A motion passed to accept the minutes as submitted by each of the standing committee chairs.

The session will again this year hold a retreat on November 10 – 11 at St. Anthony’s.

Motions for a new member Session Meeting on 10/29 and for a Session Meeting during the retreat on 11/11 were approved.

The meeting was adjourned at 8:11 P.M.  with prayer requests for members recovering from illnesses, hospital stays, as well as prayers for our search for a new communications staff member.

 

 

Volume 4 October 2017

Session Minutes Summary, August 21, 2017

The meeting was called to order by Rev. Jim Gates and opened with prayer.  Mary Fraaza gave the devotional. A voting quorum was declared present. 

Our meeting began with a presentation from the Long Range Planning Committee.  Mark Thompson delivered a visual presentation of the conceptual drawings for the renovation of the Old Sanctuary. Since the installation of parking lot lighting was to be included in the Phase 1 of the plan, a motion was passed to award the contract to K & M Electric for the project.  The work is scheduled to begin as soon as possible with the completion target to be prior to the time change in October.

Minutes from the previous Session Meetings were approved.

Treasurer, Mark Thompson, reported to the session which included a summary of the 2015 & 2016 Financial Review which was conducted as required in the Book of Order.  The review found our records to be consistent with standard accounting practices and made four recommendations which have all since been put into place.  In addition, the Treasurer’s report reflected our YTD total contributions are still above projections, but the surplus declined from a high of $41K in April to the current level of $29K as of this July report.

Our Clerk of the Session reported on membership which now stands at 551, in increase of 3 since last month.   

A detailed dress code for all Church Staff members was presented from the Personnel Committee.  After discussion, a motion was made, seconded and passed to adopt this policy for our paid staff members. 

Additionally, Session approved a new plan for Personnel Committee membership, tenure, and to accept Jean Rogers as Chair of the Personnel Committee for another term.

A vote passed to accept the minutes as submitted by each of the standing committee chairs.

Pastor Jim presented the final plans for our Mission trip to Camp Luther and plans for the next L.I.F.E. series beginning September 13th.  The meeting was then closed with a prayer at 9:40 P.M.

 

June 19, Session Meeting

Meeting called to order. Rev. Jim Gates opened with prayer.  Jean Rogers delivered the devotional. A voting quorum was declared present. 

Meeting began with a joint session with the Deacons in the Old Sanctuary as is required on an annual basis. Current membership remains at 548.

Minutes from the previous Session approved.

Treasurer Mark Thompson gave his report. A financial review is being conducted by Terry Anderson for calendar years 2015 and 2016.  A narrative report for the Admin Committee and Session is being prepared.

Deacons chairman Gregg James reported on their activities.  The report was accepted.

The Clerk of the Session reported on:

·         Membership

·         There will be two Presbytery meetings this fall:

o    September 9 in Marshfield

o   November 11 in Weyauwega. 

Pastor Jim reported on the May Presbytery meeting which he attended along with Ruth Wrysinski.  Four Presbyteries were represented. All reported declining membership (CCPC being a notable exception).  A long range goal may be realigning our boundaries.

The WIG Report was dropped off by Amanda Fuls.  Search for a youth leader is moving forward and hope is to have at least one candidate for presentation in the very near future.   

The Long Range planning committee reported. Regular meetings are being held with the hope to have one or two options ready for presentation soon.  It is expected that session would lead the way with the early commitments with 100% participation.  The annual Pledge Sunday will wrap up in November.

·         Jim announced the realignment of session committee assignments for the coming year.  Thanks was also given to Jean Rogers and Jeff Kibler for their years of service as both are now rotating off session.  New Assignments are as follows:

o   Administration: Mary Fraaza (chair), Gary Freels, Jeff Gramling and Mark Matthiae

o   Christian Education: Deb Tice (chair), Chris Jelen and Bob Warner

o   Missions: Sharon Maltbey (chair) and Joanne Lapinski

o   Worship and Fellowship:  Tom Wrysinski (chair), Cheryl Matthews and Kent Perrin.

·         An event is scheduled for August 13 – 20 called “Revive” Central Wisconsin.  It is being presented by several churches in the area.  Those interested should contact Jim Gates, and as he gets more information about the event, he will let all know.

 Session Meeting closed in prayer by Pastor Jim and adjourned at 9 p.m.

May 15, 2017 Session Meeting

Highlights from Your Session

The meeting was called to order by Rev. Jim Gates at 06:36 P.M. and opened with prayer.  A voting quorum was declared present.  Current membership stands at 548.

Minutes from the previous Session Meeting were approved as was the request for the Zblewski and Koskey Wedding to be held at CCPC.

Our Treasurer, Mark Thompson, gave his report to the session which included a note that Members-pledged giving is $41,000 above projection YTD.  He also noted a line item on the expense statement indicating $4,525 the purchase of a new furnace replacement covering the old sanctuary space.

The chairman of the Deacons, Gregg James, reported on the activities of our Deacons.  They are considering the purchase of another cooler/refrigerator to accommodate the delivery of milk and perhaps eggs and/or cheese.  He also reported that our Mentoring program has received names of several members who are interested in becoming mentors for our youth, but no individual has stepped up to be willing to be in charge of the program, stalling progress of the initiative for now.  He brought exciting news about the community meal being served on June 14th before the start of the Food Pantry serving.  This meal is designed to get to know our food pantry customers on a more personal basis and in keeping with our vision of “feeding the spirits”.  Barb Smejkal heading up this program and will be seeking additional volunteers to assist with the meal as well as interacting with our guests.

Pastor Jim conducted a roundtable introduction of Elders and guests, and the guests shared their faith journeys prior to being accepted as new Elders and Deacons.

The WIG Report was given (Wildly Important Goal).  We hope to pull more of our youth into our Worship and Fellowship WIG of greeters, ushers and fellowship.  In addition, Pastor Jim is working with the hiring service on the Youth Minister hiring process.  He should be bringing us three candidates for our search committee to evaluate, and there should be candidates named by our June Session Meeting.

Reports were given by Gary Freels from our Long Range Planning Committee and our Endowment Committee.  The Long Range Planning Committee was formed back in 2016 focusing on personnel and the physical building.  Several projects and ideas are being considered but the first step of setting the goal of reduction of the mortgage debt by $200,000 has previously been approved by Session.  The endowment committee is developing a working framework designed to give members and friends of the church the opportunity to give to the endowment fund if they so desire.  Those funds could not be used for any other purpose.  The framework will be ready to be voted upon by the June Session Meeting.

Standing committees gave their reports highlights of which include: special thanks to Margaret Hawkins for our new candles on the alter table, plans for our combined 30th Anniversary Celebration and Annual Church Picnic, as well as a need for more volunteers to assist with this celebration.

The Session Meeting closed in prayer by Tom Wrysinski and adjourned at 09:04 P.M.

These are highlights from the Session Meeting and do not represent the complete minutes.  As soon as they are published, the complete Minutes are available to be read by any member in the Church Office.  Unless the Session is conducted in a private meeting, all members are welcome to be a guest at the monthly meetings.  It is our intention to provide these highlights to all congregants on a monthly basis in order to keep everyone informed and involved in your faith community.